Microsoft Teams

What is Teams?

Why Should I Use Teams?

What are some things I can do with Teams?

How do I access Teams?

Accessibility support for Microsoft Teams

Getting Started With Microsoft Teams

Chatting and Collaborating in Microsoft Teams

What is Teams?

Microsoft Teams is a chat-based collaboration tool that is part of the Office 365 suite of services. Teams enables remote, global and dispersed teams to work together and collaborate through a common workspace, team chat, one-on-one chat, document collaboration and more. Teams is integrated with a variety of other Office 365 services, including Skype, Yammer, Exchange, and SharePoint. It’s a messaging app that brings your team’s conversations, meetings, files, and notes together into a single place for open and seamless collaboration, where the latest updated can be accessed by everyone on the team. It's a place for teamwork to happen in the open. Why should you use it? It makes communicating one-on-one and with groups a snap. Collaboration happens in real time. All your stuff is there for everyone to help work on. 

Why Should I Use Teams?

Teams is built on top of Groups and provides group members with an option for real-time collaboration using a chat-based workspace. Chats are kept for easy searching and the experience is customizable so that you can follow the discussion channels that interest you and hide those that do not. Teams will allow you to be more agile and spontaneous in your communication, including impromptu meetings with your group members, whereas groups are used more for occasional communication through conversations.

What Are Some of the Things I Can Do with Teams?

Real-Time Collaboration

Keeping everyone in your group informed can be challenging, but Teams allows you to create channels of chat-based discussion on the topics important to your group. You can do everything from brainstorm ideas for a new building design to conducting an informal poll on where to go for lunch. You can choose which tabs appear within each channel so that everyone can see important shared content like project specifications or links to Office documents like Word, Excel, and PowerPoint.

Need to get immediate feedback on a project idea? With Teams, you can hold an online Skype-based meeting instantly with all members of your group or have a private meeting with your manager. While you could use Skype for Business as well, the conversations and meetings are not saved in a single, organized location. Teams lets you keep your conversations and meetings within the context of your discussion channels for easy reference when you need it.

Knowledge Base

Because all of the chats within Teams are kept and searchable, you can gather useful knowledge on any issues within your group that could be turned into process and guideline documentation. An example of this could be a service unit that gets a lot of student foot traffic. The questions asked by students and the answers could be initially obtained via discussions in a chat channel, but later could be turned into a Wiki tab for new employees.

Integration with Your Existing Applications

Teams allows you to leverage third party applications you already own to enhance productivity and information sharing. You can add connectors to channels to allow things like bug-tracking, project management, and analytics to be easily accessible to group members. You can also share files such as existing Office documents from SharePoint document libraries to your discussion channels.

Use Teams Instead of Sakai

Project Sites in Sakai are useful for sharing content and having meetings with people outside your department. With Teams, you can do more real-time collaboration such as editing a document with all of your group members at the same time. You also get Sakai’s chat, forum, and email archive in a more streamlined interface using the chat-based discussion channels. Teams eliminates the need to have a separate Adobe Connect account in order to have meetings. You can instantly meet within Teams with one or more members of your group. Consider switching to using Teams for your weekly status meetings or to improve your hiring process when getting feedback on candidates.

What Should I be Aware of with Teams?

There are some things to be aware of when considering adding Teams to your groups. Guest access is available, however, there are some limitations. Additional information on guest access can be found at: https://docs.microsoft.com/en-us/microsoftteams/guest-accesscurrently

If you have an existing One Note notebook in your group, the notebook is not visible from within Teams. You can only create new sections from within Teams and view existing and new sections of your notebook in the One Note app directly or in the notebook of your group. You can access teams on a variety of platforms, but some browsers may provide a better experience like Firefox or Chrome rather than Internet Explorer.

How do I access Teams?

An Office 365 group is required before you can access teams. Please contact your domain admin for Rutgers Connect if you are interested in having a group created for you.

Contact information for domain admins can be found at: https://oit.rutgers.edu/connect/help

Teams has clients available for web, desktop (Windows and Mac), and mobile (Android, iOS, and Windows Phone). These clients all require an active internet connection and do not support an offline mode.

Web client

The web client (https://teams.microsoft.com) is a full, functional client that can be used from a variety of browsers. At this point, the web client does not support real-time communications (namely, joining meetings and having one-to-one calls). 

Web Browser Minimums:

Edge Internet Explorer Firefox Chrome Safari
12 or later 11 or later 55 or later 58.0 or later Coming Soon
 

Desktop clients

Microsoft Teams desktop client is a standalone application and currently not part of Office Pro Plus. Microsoft Teams is available for both Windows (7+), both 32-bit and 64-bit versions, and MacOS (10.10+).

The desktop clients provide real-time communications support (audio, video, and content sharing) for team meetings, group calling and private one-on-one calls.

Desktop clients can be downloaded and installed from https://teams.microsoft.com/downloads.

Client OS Minimums:

Windows MacOS iOS Android Windows Phone
7 and later 10.10 and later 10 or later 4.4 or later 10.0.10586 and later

Accessibility support for Microsoft Teams

To learn more about accessible features in Microsoft Teams, please visit: https://support.office.com/en-us/article/accessibility-support-for-microsoft-teams-d12ee53f-d15f-445e-be8d-f0ba2c5ee68f?wt.mc_id=otc_tips&ui=en-US&rs=en-US&ad=US