Yes. Their mobile devices and desktops need to point to the new email and calendar service. The reconfiguration may be performed by the departmental/unit IT support staff or possibly by the end user themselves. Information on reconfiguration will be made available on the Rutgers Connect web site (https://oit.rutgers.edu/connect).
Rutgers Connect FAQ
- In general, information on accounts on Rutgers services, including Rutgers Connect, is accessable only by the specific account holder, until it is shared by that account holder with others. However, as Rutgers is a public university, all information on Rutgers services may be subject to legal requests, such as Open Public Records Act (OPRA) requests, court orders, or litigation.
- Aside from such requests, the only people authorized to see such documents other than the account holder, would be system administrators who have special privileges, usable under very limited circumstances, for this purpose.
- At Rutgers, only a few highly trained individuals working for OIT have this type of privilege. They work under clearly stated rules on privacy, user responsibilities, system administrator responsibilities, and violations handling. We take this very seriously. The specific circumstances are covered in the Acceptable Use Policy found in the Rutgers policy library.
- Microsoft also takes this responsibility seriously. For example, see
They also have a very detailed white paper on this topic: https://www.microsoft.com/en-us/download/details.aspx?id=26552
- Account holders should keep in mind that Rutgers email services are for work purposes and as such are not truly private.
Office 365 is a cloud-based email and calendaring system that will provide better collaboration within and between departments, improved email and calendaring services, excellent spam and virus filtering, a resilient system with 99.95% uptime, and a service that provides many other useful collaboration, education and business tools. For more information, see https://products.office.com/en-ie/academic/office-365-education-plan
Yes. Approximately 1 month prior to a department's migration, a kickoff meeting will be held with the department's IT staff, OIT, and the migration consultants, to help in discovery of departmental needs. Our migration consultants will provide additional consultations on how best to migrate specific circumstances, as required.
End users would contact their local department/unit IT staff. They can also reach out to the OIT Help Desk.
Department/Unit IT staff will be working directly with the Rutgers Connect Migration team throughout the migration process. If you are a department/unit IT staff and need to reach out to the Rutgers Connect Migration team, please send mail to email@example.com .
The installation message on the mobile devices is misleading. Rutgers can only lock the account or remote wipe the device at the request of the account holder in case the device is lost or compromised. Intune does not give Rutgers access to view or manage the mobile device or email and other applications on the device.
Microsoft provides its own virus protection service which covers all data (email, files) stored on Rutgers Connect.
After an appropriate time elapses to ensure that all users and their data have been successfully migrated to Office 365, and all services that are provided by these systems have also been migrated or no longer needed, then yes, it would make sense to decommission these servers. This will, of course, be up to the department/unit.