Menu Options

Preferences

Start Page option allows the selection of a unique page, either a worksheet configuration or a analysis report to be loaded upon signing into the OFC. The option permits the currently viewed screen to be the optional start page. Once a start page has been specified, this menu option will allow the user to revert to the default OFC start page or select a new page (e.g. the currently viewed page) as a start page.
Notices option allows the user to select warnings of impending term/payment dates or notices of missed term/payment dates, relative to what the OFC has recorded for each active divisional commitment. Warnings may be set to begin 1-120 days prior to either the specified term or payment dates. Both warnings and notices will be issued early Monday mornings via email until the respective dates in the OFC have been updated or the status of the commitment changed otherwise.

Analysis

Distribution Report option creates a two-dimensional report in a new tab/window representing the distribution of two distinct user-selected commitment attributes. The report uses the data from the current worksheet when run. Within the resulting report the table values may be 'drilled into' to yield a new worksheet of the referenced data comprising the value.

Burn Report option creates a report in a new tab/window illustrating the burn rate of spending against commitment attributes over the currently selected fiscal year for either annual projections or actual costs. the report uses the data from the current worksheet when run. It is calculated on documented annual payment dates, not spending to date. Within the report the table values may be 'drilled into' to yield a new worksheet of the referenced data comprising the value.
Trend Report generates a report based on a single user-selected attribute for all fiscal years to date. It may contain projections as well.It is not affected by data from the current worksheet when run, and includes all data according to the permissions of the user. The table values in the report may be 'drilled into' to yield a new worksheet of the referenced data comprising the value.
Date Check scans term end dates and annual payment dates for those that have lapsed without activity or project upcoming anniversaries according to parameters set by the user. This report is identical to the Sunday night report that can be scheduled by users (see 'Notices', above.)
Sorted Subtotals option calculates within the worksheet subtotals based on the currently sorted column values. Selecting this option toggles the subtotals on or off within the worksheet. Selecting different columns to sort upon subsequently changes the subtotal values. This option is only enabled when the worksheet is sorted by a column other than the commitment number.

Commitments

All Current for [selected fiscal year] option will refresh the current worksheet with all commitments for fiscal year being viewed, effectively removing any worksheet filters on the data. This option will not affect divisional or account type filters, which will remain in effect.
All Terminated for [selected fiscal year] option will show in the worksheet all terminated commitments who were active sometime within the selected fiscal year. This option will not affect divisional or account type filters, which will remain in effect.
All Deleted for [selected fiscal year] option will show in the worksheet all deleted commitments who were active sometime within the selected fiscal year. Any divisional or account type filters currently active will remain so. NOTE: deleting commitments is for editing purposes only (i.e. typos) and SHOULD NOT be used as a means of documenting the end to a commitment's normal life cycle.
Create Commitment option will permit a user with the appropriate permissions to create a new divisional commitment. If permissions are not available, the option will appear in gray on the menu.

NOTE: In order to create a new commitment, a mimimum of the following is necessary:
- supplier name
- commitment description
- contract term
- annual payment date
- funding model
- product scope
- product category
- expenditure classification

Search

match case option allows any search on the current worksheet to be sensitive to text case.
Clear results will clear search results and return the worksheet to its default state.

Navigate

OFC Start Page options will return the user to the default start page of the OFC, or to their designated start page as set in Preferences.
ODR opens a new tab or window, depending on how your browser is configured, to the OIT Document Repository. This option is only accessible with appropriate user permissions.
RIAS opens a new tab or window, depending on how your browser is configured, to the sign in for RIAS.
Apps Admin opens a new tab or window, depending on how your browser is configured, to OIT Apps User Administration. This option is only accessible with appropriate user permissions.

Divisions

Selecting divisions is a permissions-based options determined by the OFC. If applicable, the user is able to toggle on/off viewing commitments of the selected division in the current worksheet, relative to any other contstraints or features in effect. If the user does not have the necessary permissions, the option will not appear in the worksheet header.
Show all if applicable to the user based on OFC permissions, this option toggles on the viewing of all OIT divisional commitments, relative to any other constraints or features in effect.

Account types

Selecting account types option allows the user to toggle on/off viewing commitments of the selected account type in the current worksheet, relative to any other contstraints or features in effect. Account type classifications are defined within the OFC and may be viewed at https://www.nbcs.rutgers.edu/~oit/vmoffice/atypes.php .
Show all option toggles on the viewing of all OIT account type classifications, relative to any other constraints or features in effect.

Help

Controls & Tips option creates a quick reference to worksheet controls and mannerisms.
Guidelines provides points defining the use of the OFC in tracking OIT financial obligations.
Analyzing the data shares ideas on how to take advantage of the data in the OFC.
Known issues option documents known issues with the current release, development within previous releases, as well as documents how specific issues associated with the OFC may be addressed.
Menu Options is this page.
Field Descriptions is a listing of field definitions for the OFC as well as whether the information continues across years or remains static to a year for any given commitment.
Accounts in OFC is a sortable list of all accounts that OIT has referenced in recent years and those which can be applied to a commitment in the OFC. If other accounts need be included, contact OIT administration for them to be added.
FAQ is a list of common questions regarding how to use the OFC for tracking OIT contracted expenditures.
Contact us option is a means to send the OIT administration responsible for the OFC a note regarding the application.

Sign out option terminates the current session in all OIT apps.

Clear results

Fiscal Year