Guest Accounts

Guest Accounts are available for individuals who are conducting University business and are directly associated with the University, but are not officially on the University's payroll. For example: visiting professors/scholars, members of auxiliary groups, and others who are working on University business or affiliated with the University.

NOTE: There is a special procedure for students in New Brunswick who are in certain joint programs with other institutions and require accounts.

A Guest Account can be requested by a Dean, Director, or Department Chair. This individual will be considered the University sponsor authorizing the appropriateness of a University Guest Account and the use of University resources for the guest's particular activity.

Approval of the Dean, Director, or Department Chair is needed, but the sponsor may be another person in the department who is working more closely with the guest. The sponsor's primary role is to maintain contact with the guest if necessary.

Policies Regarding Guest Usage

Guest accounts are intended to support the activities of Rutgers University. Guests are expected to use their Rutgers accounts only in support of their work with Rutgers, as described in their guest account application. In the case of faculty or other researchers visiting from institutions outside the local area, this includes a limited amount of personal use, provided that it is in accordance with the Rutgers Acceptable Use Policy and other policies that may cover the facilities they are using.

It is specifically prohibited to use any Rutgers account (including guest accounts) to provide normal clerical or administrative services for an organization outside Rutgers, or to host services such as web pages for the organization, without specific permission. Rutgers faculty, staff, students, and guests may well have online information that describes work that they are doing jointly with some outside organization. What is prohibited is providing support for the organization itself, rather than for specific activities of the Rutgers staff, students or guests.

Special arrangements have been made in some cases to support web pages for scholarly organizations that have an affiliation with a University department. Such arrangements require a department head to certify that the relationship with the organization is such that use of University resources is appropriate. Even in this case, the specific activites to be supported at Rutgers must be defined. This should not include sales or other commercial activities of the organization.

Creation and Renewal of Guest Accounts

Further details on how to make the request appear on the Guest Account Form

Note that accounts must be renewed once a year. The same Guest Account Form is used for renewals.